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PrntRhd
Premium
join:2004-11-03
Fairfield, CA
Reviews:
·Comcast

3 edits
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Re: "Going Paperless"

The copiers will do scanning just fine, they are faster and more durable than small scanners.
You have to choose the type of scanning. Typically they can do scan to folder (SMB) or FTP or SMTP via email. The first option is greatly preferred over email due to email attachment size limitations and magnified issues with email server performance and backing up the email server.
You can scan to folders by month/year or by category or they can get a copier with integrated OCR scan capability (some Canon copiers have this as an option) so the files produced will be searchable by title and words in the content. Note this may be somewhat slow for perusing a large group of files. You can also get options that allow scan to "Compact PDF" which cuts the file size dramatically with a small reduction in quality.
Most if not all copiers have the scan options as a one time charge and don't charge per scan page.
The equipment must be good quality/durable to prevent double feeds of the originals when scanning.
You may want security options to securely erase HDD temp files and another to SSL the data transmissions between copier and server.
Higher end copier auto feeders do 2 sided scans in one pass.
See Canon iRADVC5051 or iRADV6055.

Like JoelC707 says, there are dedicated scanner devices as well, just have to get a good one.