dslreports logo
site
 
    All Forums Hot Topics Gallery
spc

spacer




how-to block ads


Search Topic:
uniqs
10
share rss forum feed


DC DSL
There's a reason I'm Command.
Premium
join:2000-07-30
Washington, DC
kudos:2
reply to PToN

Re: Mailbox sizes... WTF...?!?!?!

You need to spread the word to users that they MUST clean up their mailboxes by COB on [date]. Anything older than [days] still in their mailboxes at that time will be permanently, irrecoverably purged. Require that they reply to the email acknowledging they understand their compliance is mandatory. Then, do a CYA backup of the mailstore followed by the purge.

It also sounds like your org needs to implement and enforce a formal records retention policy that covers both paper and electronic information. Even if you're a small fry in an unregulated industry, you never know when you could be slapped with a subpoena for your mail store, archives, backups, even BYODs. You don't even have to be the ones directly involved in litigation: A number of my clients have been subpoenaed by simple virtue of having exchanged electronic or snail mail on a regular basis on matters completely unrelated to the litigation.
--
"Dance like the photo isn't being tagged; love like you've never been unfriended; and tweet like nobody is following."


chip89
Premium
join:2012-07-05
Independence, OH
Outlook has a tool that can be configured to purge the inbox based on information that the user tells it when to do so. The tool is called sweep.


DC DSL
There's a reason I'm Command.
Premium
join:2000-07-30
Washington, DC
kudos:2
said by chip89:

Outlook has a tool that ...

I know. I was trying to stick to generics since a lot of folks these days seem to not be able to stretch concepts. I get a lot of "But you said such-and-such! You mean I also can do that with XYZ?"
--
"Dance like the photo isn't being tagged; love like you've never been unfriended; and tweet like nobody is following."